The invoice shall show all information required by ODOT for the verification of fuel tax credits. The seller of fuel must provide a copy of the invoice for every sale to the user upon request as required by ORS 319.671 and OAR Chapter 735 Division 176. See OAR 74 for information required on fuel purchase records and refunds. A claim for credit can be processed when it is supported by proper documentation from the actual seller of the fuel. When a carrier who is paying weight-mile taxes also pays a fuel tax, they can request a refund of the fuel tax on their next weight-mile tax report with the ODOT Commerce and Compliance Division. Without proper enrollment, the fuel provider must charge fuel taxes. Motor carriers can buy fuel in Oregon at commercial fueling stations without paying a fuel tax if they enroll in the Oregon Weight-Mile Tax Program. (5) All registrants that pay registration fees via registration trip permits must retain a copy of each registration trip permit. Carriers operating motor vehicles in multiple configurations shall provide the number of miles operated in each motor vehicle configuration for each trip.Empty movements are not changes in operation and A change of operation occurs when the vehicle configuration remains the same but the actual weight of the vehicle and load changes from over 80,000 pounds to 80,000 pounds or under. Number of axles in the vehicle configuration and.Carriers operating motor vehicles that are issued or required to obtain an annual variance permit under ORS 818.200(1)(a) to (c) with a combined weight of more than 80,000 pounds shall also provide for each reporting period:.Load tickets and/or bills of lading for each shipment transported.If repeated trips are made to and from the same locations, a one-time recording of odometer or other mileage recording device readings for the exempt portion of those trips may be applied to the total number of trips Identification of any exempt miles claimed, which shall include beginning and ending odometer or other mileage recording device readings for the exempt portion of each trip.(4) In addition to the requirements listed above, all carriers must maintain records containing the following information for each vehicle: Exception reports containing adjustments made to distance traveled in Oregon including equipment malfunction, tampering or random unexplained coordinate capture.The total distance traveled by the vehicle in Oregon and.The calculated distance between each GPS or other system reading.The daily beginning and ending reading from the odometer, hubodometer, engine control module (ECM), or any similar device. A significant event is defined as: Engine being turned on or off and crossing into or out of the State of Oregon The date and time of each coordinate capture, at a minimum of 15-minute intervals and at every significant event to validate the total distance traveled.The original latitude and longitude coordinates carried out to, at minimum, 5 decimal places, for the vehicle to which the records pertain.Daily beginning and ending odometer or other mileage recording device readings for each vehicle ģ) Distance records produced wholly or partly by a vehicle-tracking system, including a system based on a global positioning system (GPS) may be used in lieu of, or in addition to, the records required in this rule provided the electronic records meet all the requirements of section (1) of this rule and contain the following information for each vehicle:.Pickup and delivery points in Oregon for each trip.(2) Distance records produced by a means other than a vehicle-tracking system must meet all requirements in section (1) of this rule and contain the following information for each vehicle: Retained for a period of three (3) years unless otherwise authorized by the Department.Made available for inspection by the Department or its representatives upon request and.Stored at the carrier’s principal office or place of business.(1) All carriers must maintain records of their motor vehicle operations and make reports on forms approved by the Department.
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